The Event Design Process
We have found through experience that a systematic approach helps us to deliver the quality we promise. Below are the general steps we will take on your project. Your situation may vary depending upon the event needs.
Pre Planning Meeting & Site Tour
An initial design meeting is set to discuss the specifics of the event and determine the ROO (Return on Objective) the event must meet.
Initial Design Proposal
A proposal is put together based on the discussion at the design meeting. Proposals are written in “menu” format so that you can pick and choose the design elements that are most desirable to you. Timeline for design varies, but at least one-week in design time is preferable.
Design Revisions & Finalizing
After you review the initial design and give feedback, we add and subtract design elements and change the proposal to fit your needs, wants, and budget.
Contract & Invoice
Once we have finalized the design, a contract must be signed, and a deposit of 50% of the budget is due. An invoice will also be created for your event.
Event Preparation
After a signed contract and a deposit are in hand, the production team takes over. We order materials for custom creations and event disposables if necessary. We keep in contact with the client, venue, and other vendors as needed for a seamless process.
Event Set Up
The team arrives at the designated set up time for the event. At this time the final 50% of the budget is due.
Pre Event Walk Through & Inspection
After finishing the set up, a walk through of the event can include the client or is done solely by the PJ Hummel & Company crew to make sure all details are in place.
Post Event Follow Up
After the event, we send thank you letters to all vendors, keeping up our good relations. We also send a thank you to our client that outlines ROO from the event, so that you can celebrate your success and report back to stakeholders.